Useful Emailing Phrases

100+ Most Useful Emailing Phrases –

Make your emails more varied and rich with these over 100 phrases. This blog is helping you in

  • How to write professional emails in English.
  • How to psychology-backed tips and strategies to get more responses to your emails.
  • Templates to save time.
  • Examples to avoid miscommunication at work.
  1. Opening Lines
  2. Body Lines
  3. closing lines

1.Opening Lines

1.a Being social

By adding these at the beginning of your emails you will sound more friendly and social.

  • I hope you had a good weekend.
  • I hope you had a great trip.
  • I hope you are well.
  • I hope all is well.
  • Hope you’re enjoying your holiday.
  • I hope this email finds you well.
  • I’m glad we had a chance to chat at the convention.
  • It was great to see you on Thursday.
  • It was a pleasure to meet you yesterday.

1.b Emailing Starter

Are you the one emailing first? Try these:

  • I am writing to you about our last meeting/your presentation yesterday/our next event.
  • I am writing to you with regards to/regarding/concerning/in connection with…
  • you on/ask for a favor…
  • I am writing you to follow up on…
  • I am contacting you to inform…
  • I am reaching out because…
  • This is just a quick note to…
  • This is just a quick reminder…
  • I wanted to let you know that…
  • Might I take a moment of your time to… (very formal)

1.c Replying

  • I just got your request for…
  • I just read your email about…
  • As we discussed, I would like to send you…
  • Thank you for your email about…
  • Thanks for your email this morning/yesterday/on Wednesday/last month…
  • Thanks for sending/asking about/attending
  • Thanks for your quick reply.
  • Thanks for getting back to me so quickly.
  • Thank you for reaching out (to me).

1.d Apologizing

  • Sorry for my late reply.
  • Sorry it took me so long to get back to you.
  • I apologize for the late response.
  • Sorry it’s been so long since my last email.

#2 Body Lines

2.a Attachments and information

  • I’ve attached…
  • Please find [file] attached.
  • I’m enclosing [file].
  • Please see the information below for more details about…
  • The parts in bold/in red/in blue are my comments/are the changes we made.
  • Here’s the document that you asked for,
  • I’ve attached [file] for your review.
  • I’m sending you [file] as a pdf file.
  • The attached file contains…
  • Could you please sign the attached form and send it back to us by [date]?
  • Here’s the [document] we discussed.
  • [file] is attached.
  • Please take a look at the attached file.
  • Take a look at the
  • I’ve attached [file].
  • More information is available at
  • Please note that…

1.b Requests and enquiries

  • Could you please…?
  • Could you possibly tell me…?
  • Can you please fill out this form?
  • I’d really appreciate it if you could…
  • I’d be very grateful if you could…
  • It would be very helpful if you could send us/me…
  • I was wondering if you could/if you would be able to…
  • If possible, I’d like to know (more) about…
  • Please find my two main questions below.

2.c Asking for clarifications

  • I didn’t quite get your point about [something]. Could you be more specific?
  • I didn’t/don’t fully understand
  • Could you please explain that again?
  • Could you repeat what you said about…?
  • Could you give us some more details on…?
  • If you could please shed some light on this topic, I would really appreciate it.
  • Could you please clarify [something]?
  • Could you please clarify when you would like us to finish this?
  • When exactly are you expecting to have this feature?
  • Here are the details on…
  • Could you please clarify what you would like us to do about…?
  • If I understood you correctly, you would like me to…
  • What exactly do you mean by [something]?
  • Could you explain what you mean by [something]?
  • In other words, would you like us to…

#3 Closing Lines

3.a When something is expected

Do you need a reply? Are you asking for a favor or you are meeting soon? These sentences are perfect for those moments!

  • Looking forward to hearing from you soon.
  • I look forward to hearing from you soon.
  • Please let me know if this works/if you are available/if that sounds good/if you can/if you can help/if you need to reschedule…
  • I look forward to seeing/meeting you.
  • See you on Thursday/next week.
  • Thanks.
  • Thank you in advance.
  • Thank you for everything.
  • Cheers.
  • Any feedback you can give me on this would be greatly/highly/much appreciated.
  • If you could have it ready by tomorrow/the end of next week, I would really appreciate it.
  • I would appreciate your help in this matter.

3.b Offering help or information

  • I hope you find this helpful.
  • I hope it’s clearer now.
  • I hope that answers all your questions.
  • If we can be of any further assistance, please let us know.
  • Let me know if you need any help.
  • For further details…
  • If you have any (more) questions (about)…
  • In the meantime, if you need any more information,
  • I you need more information/more info/further information,
  • I know that’s a lot to take in, so let me know if anything I’ve said doesn’t make sense.
  • … please do not hesitate to contact me.
  • … please feel free to contact me/to get in touch.
  • … drop me an email/drop me a line.

3.c Apologizing (again!)

  1. Thanks you for your understanding/for your patience.
  2. Thanks again for your understanding/for your patience.
  3. Once again, please accept our apologies for any inconvenience caused/for the inconvenience caused/for the delay/for the misunderstanding.
  4. I hope this is okay with you.
  5. I really hope we can find a solution soon.
  6. I hope you can understand.
  7. Sorry I couldn’t be of more help.

3.d Friendly ways to say ‘bye’

  • Best regards,
  • All the best,
  • Best wishes,
  • Cheers,
  • Have a great weekend!
  • Have a wonderful day!

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